*Notice*

The Payment Management System (PMS) is currently experiencing issues affecting Federal Financial Report (FFR) generation. Impacted NASA grant recipients will not be considered noncompliant. NASA is working with PMS to resolve the issue. Updates will be posted here.

Grants Status Requests

To submit a request, visit NASA General Information Request Form and complete the form. You will receive an automated email with the most commonly requested grant status information.

Important Instructions:

• Ensure you enter a valid email address, as replies will only be sent via email.
• The confirmation email may take a few minutes to arrive in your inbox.

How to Fill Out the Form:

1. Category: Select “Procurement including Grants & Cooperative Agreements.”
2. Procurement Area: Choose “Grants/Agreements.”
3. Grants/Agreements Activity: Select “Grant Status.”
4. Required Information: Provide either a Grant Number, Purchase Requisition Number, or both.

Memorandum for NASA Grantee Community

Guidance Regarding OMB Memorandum M-25-14 and Recent Temporary Restraining Orders

Update on Diversity, Equity, Inclusion, and Accessibility (DEIA) Executive Orders – January 29, 2025
On January 23, 2025, NASA’s Office of Procurement (OP) released a memorandum for the NASA contractor and grant community regarding Executive Order “Initial Rescission of Harmful Executive Orders and Actions” and the Office of Personnel Management’s (OPM) memorandum “Initial Guidance Regarding DEIA Executive Orders.”

Per OP’s memo, NASA grant and cooperative agreement recipients shall immediately cease and desist all DEIA activities required for their grant. This work may include but is not limited to: DEIA plan requirements, training, workshops, reporting, considerations for staffing, or any other direct or indirect grant activity related to DEIA. All grant recipients shall notify their cognizant Grant Officer if they identify requirements within their grants that are in violation of this guidance. Your Grant Officer’s contact information can be found on your NF 1687, Notice of Award for Grant and Cooperative Agreement (NOA).

Thank you for your work and partnership with NASA. 

NASA Grant and Cooperative Agreement Terms and Conditions

In FY2025, NASA separated the Terms and Conditions from the GCAM to create a standalone document. This document outlines both the general and specific terms and conditions and applies to all awards issued under 2 CFR 1800 (NASA’s adoption of 2 CFR 200.)
NASA Grant and Cooperative Agreement Terms and Conditions – January 2026

Request for Supplemental Grant and Cooperative Agreement Actions

Administrative Supplement Requests Templates :

No Cost Extension (NCE) Request Form

Other Administrative Supplement Request Form

Principal Investigator (PI) Change Request Form

Period of Performance (POP) Change Form

Submit via email to NSSC-ADMIN-SUPPLEMENT REQUEST

PI Transfer Requests:

Submit via email to NSSC-Grants-PI-Transfer

NASA Insignia Guidelines

Grantees are strongly encouraged to use the NASA Insignia Format identified in the guidelines at NASA Insignia Guidelines for NASA Grantees. These guidelines aim to increase awareness of NASA’s mission activities via Grantee partnerships for a broader and more diverse population.

Payment Management System

NASA uses a service provider, currently the Department of Health and Human Services (HHS) Payment Management System (PMS), to provide Federal funds to recipients. PMS will provide instructions to the recipients for registering and requesting funds through the system.
 

Routine Monitoring

NASA is responsible for routine post-award monitoring on all awards, regardless of the award’s risk determination. At a minimum, routine monitoring includes reviewing award recipients’ annual performance reports, semi-annual Federal Financial Report (FFR), and Transactions Testing Review.

Research Performance Progress Reports

All NASA award recipients must submit annual performance reports. Annual reports are due to NASA 60 days prior to the annual anniversary of the award’s POP start date (e.g., if the POP of an award is October 1 – September 30, the report would be due 60 days prior to October 1.)

• Final Performance Reports: Submit via email to NSSC-CloseOut@mail.nasa.gov

• Performance Reports: Submit via email to NSSC-Grant-Report@mail.nasa.gov

Federal Financial Reports (SF-425)

Recipients will submit their semi-annual FFRs in PMS:

Period 1 (October 1 – March 31): Due by April 30 each year.

Period 2 (April 1 – September 30): Due by October 30 of each year.

Final FFRs are due 120 days after the end of the POP

Additional information and training are available on the Payment Management System website at https://pms.psc.gov/. The PMS help desk number is 1-877-614-5533. 

Forms

Post-Award Certifications and Representations

NASA Biographical Sketch Form

Current and Pending Support (CPS) Form

NASA Pre-Award and Post-Award Disclosure Requirements

Regulations and Guidance

Regulations

Electronic Code of Federal Regulations

• Title 2: Grants and Agreements
• 14 CFR 1274: Cooperative Agreements with Commercial Firms (Rescinded January 2021)
• 14 CFR 1275: Research Misconduct

Guidance

NASA Grant and Cooperative Agreement Manual (GCAM): NASA’s Grant Manual for Proposers and Recipients

The NASA Grant and Cooperative Agreement Manual (GCAM) provides pre and post award policy guidance to NASA proposers and award-managing personnel and award recipients to implement government-wide and NASA-specific regulations for applying for, awarding and administering grants and cooperative agreements with educational and non-profit organizations; State, local, and Indian tribal governments; and for-profit organizations.

• NASA Grant Cooperative Agreement Manual (GCAM)

NASA Grant and Cooperative Agreement Terms and Conditions

In FY2025, NASA separated the Terms and Conditions from the GCAM to create a standalone document. This document outlines both the general and specific terms and conditions and applies to all awards issued under 2 CFR 1800 (NASA’s adoption of 2 CFR 200.)

Research Terms and Conditions (For Research Awards Issued Prior to October 1, 2024)

NASA implemented the Federal-wide research terms and conditions for all research and research-related grant and cooperative agreement awards issued under 2 CFR 1800 (NASA’s adoption of 2 CFR 200). The Research Terms and Conditions implement the requirements of the Uniform Guidance and includes three companion documents:

RTC Appendix A: Prior Approval Matrix, RTC Appendix B: Subaward Requirements, and RTC Appendix C: National Policy Requirements).

The Research Terms and Conditions and companion documents are accessible on the NSF website.

NASA Office of Inspector General

To file a complaint regarding denial of equal opportunity or discrimination based on race, color, national origin, sex, disability, or age; go to

https://oig.nasa.gov/hotline.html
1-800-424-9183
300 E Street, S.W. Suite 8V39
Washington, DC 20546-0001
NASA OIG Hotline
 http://missionstem.nasa.gov/filing-a-complaint.html​​​​​​​

Resources

Grants.gov
NSSC Grants Payment Package
NASA Research Opportunities Online (NSPIRES)
System for Award Management (SAM)